ON MONDAY, APRIL 14, 2008, THE TECHNICAL REVIEW COMMITTEE HELD THEIR SCHEDULED MEETING AT 10:00 A.M. IN THE 2ND FLOOR COURTROOM OF THE WOODFORD COUNTY COURTHOUSE.

 

MEMBERS PRESENT:  Doug Blandford, Chris Cobler, Ed McClees, Buan Smith, Bruce Southworth.

 

Mrs. Conley announced that Mrs. Wilson had a death in her family and would not be attending the meeting.  Mrs. Conley stated that she will read Mrs. Wilson’s comments into the record, but if there are questions that she cannot answer, they will have to contact Mrs. Wilson on Tuesday at the office.

 

MINUTES:  With there being no additions or corrections, the March 17, 2008 minutes stood approved, as submitted.

 

Preliminary Development Plan – Shadora LLC – 140 Frankfort St. – B-4 District.

 

TRC deficiencies were listed as follows:

 

1.                   In the title block, change Preliminary Development Plan to Final Development Plan.

2.                   In the cross section show total width of right of way and that the back of curb is not the edge of the right of way.

3.                   In the site statistics need to add the square footage of the storage building and revise the parking as follows:  Required parking can not be in the front 30’ building line.  Extra spaces can be, but all “required” spaces need to be behind it.

4.                   There do not appear to be enough parking spaces.  Need a minimum of six for cat kennel, and 20 for the dog kennel; and one for the proposed storage building.  Parking Space #17 is required to back onto the public right of way.  This is not permitted.

5.                   Label curb/material around landscape island in middle of site.

6.                   Label concrete wheel stops (typical).

7.                   Handicap designated space is not deep enough.  Needs to be 18 feet deep.

8.                   Need to screen parking lot from Frankfort Street since there is residential zoning across the street.

9.                   Submit an 11 x 17 reduced copy of plan

10.               Submit a digital copy of plan referencing Application# 2008-025.

11.               Rear yard setback is a problem.  In B-4 it is 30 feet.  The proposed addition on rear of the dog kennel is only about nine feet.  Can not add on to the rear without obtaining a dimensional variance from the Board of Adjustment.

12.               Are the existing trees being maintained?  Please note this and be sure they are protected during all construction activities.

13.               Show all proposed signs.  Must be behind the front building line.

14.               Board of Health Certificate is not required and can be removed completely.

15.               Show the 30’ building line also as a utility easement.

 

A motion was made by Mr. Blandford, as seconded by Mr. Cobler, to forward the plan on to the Planning Commission with the deficiencies being corrected, as noted.  The motion carried with five (5) aye votes.

 

Minor Amended Plat – Huntertown Glen North, Unit 1 – R-1B District

 

Mr. Rory Kahly attended the meeting in representation of the plat.

 

TRC Deficiencies were listed as follows:

 

1.                   Show owners signature (Need all property owners & note their lot numbers and complete the deed book and page numbers).

2.                   Show land surveyors signature and seal.

3.                   Submit digital copy of plat referencing Application# 2008-024.

4.                   Submit and 8 ½ x 11 reduced copy of plan.

5.                   Submit a revised landscape plan reflecting changes requested.

 

A motion was made by Mr. Southworth, as seconded by Mr. McClees, to forward the plat on to the Planning Commission Chairman, with the deficiencies being corrected, as noted.  The motion carried with five (5) aye votes. 

 

Minor Amended Plat – Huntertown Glen North, Unit 2 – R-1B District

 

Mr. Rory Kahly attended the meeting in representation of the plat.

 

TRC Deficiencies were listed as follows:

 

  1. Show owners signature (Need all property owners & note their lot numbers and complete the deed book and page numbers).
  2. Show land surveyors signature and seal.
  3. Submit digital copy of plat referencing Application# 2008-023.
  4. Submit and 8 ½ x 11 reduced copy of plan.

 

A motion was made by Mr. Southworth, as seconded by Mr. McClees, to forward the plat on to the Planning Commission Chairman, with the deficiencies being corrected, as noted.  The motion carried with five (5) aye votes. 

 

Minor Amended Plat – Huntertown Glen North, Unit 3 – R-1B District

 

Mr. Rory Kahly attended the meeting in representation of the plat.

 

TRC Deficiencies were listed as follows:

 

  1. Show owners signature (Need all property owners & note their lot numbers and complete the deed book and page numbers).
  2. Show land surveyors signature and seal.
  3. Submit digital copy of plat referencing Application# 2008-022.
  4. Submit and 8 ½ x 11 reduced copy of plan

 

A motion was made by Mr. Southworth, as seconded by Mr. McClees, to forward the plat on to the Planning Commission Chairman, with the deficiencies being corrected, as noted.  The motion carried with five (5) aye votes. 

 

Minor Amended Plat – Huntertown Glen Estates (formerly Huntertown Glen South) – R-1B District

 

Mr. Rory Kahly attended the meeting in representation of the plat.

 

TRC Deficiencies were listed as follows:

 

  1. Submit a revised street tree plan for this unit.
  2. Show owners signature (Need all property owners & note their lot numbers and complete the deed book and page numbers).
  3. Show land surveyors signature and seal.
  4. Submit digital copy of plat referencing Application# 2008-021.
  5. Submit and 8 ½ x 11 reduced copy of plan
  6. Question if Lots 11 & 12 are still part of this development?

 

A motion was made by Mr. Southworth, as seconded by Mr. McClees, to forward the plat on to the Planning Commission Chairman, with the deficiencies being corrected, as noted.  The motion carried with five (5) aye votes. 

 

Final Plat – Prism Holdings – 479 Lexington St. – 3 lots – B-4 & I-1 Districts

 

Mr. Jihad Hallany attended the meeting in representation of this plat.

 

TRC Deficiencies were listed as follows:

 

1.                   A 30’ building line needs to be shown on the east side near intersection.

2.                   Show address numbers on each lot, approved by E-911 Coordinator.

3.                   In Section B B how can all of the dimensions vary?  Clarify if possible.

4.                   Show owners signature.

5.                   Show land surveyors signature and seal.

6.                   Submit utility easement approval from each utility company.

7.                   Submit address approval sign offs from E-911 Coordinator.

8.                   Submit digital copy of plat referencing Application #2008-018.

9.                   Submit an 11 x 17 reduced copy of plan.

10.               All lot corners must be pinned

11.               Show City/County Engineers signatures.

12.               Need to get with Windstream and KU to establish easements.

 

A motion was made by Mr. McClees, as seconded by Mr. Blandford, to forward the plat on to the Planning Commission Chairman, with the deficiencies being corrected, as noted.  The motion carried with five (5) aye votes.

 

In-Family Conveyance – Ambrose & Margaret Jones to Ambrose & Carol Jones – 3034 Delaney Ferry Road – Rural Residential/Residual Farmland.

 

Mr. Malcolm Endicott, Mr. Mark Gormley, and Mr. Ambrose Jones attended the meeting in representation of this plat.  Mr. Gormley told the TRC a bit of history of the property and indicated that this is a unique situation that he felt constitutes a hardship and should be given relief.

 

TRC Deficiencies were listed as follows:

 

1.                   In-Family conveyances are not allowed in Rural Residential/Residual Land per Section 703.11 (E).

2.                   Owner has already received bonus lots for not having and Rural Residential division within 400’ from the centerline of public road.  Section 703.11-A.  This lot is not permitted.

3.                   If a lot could be allowed as Rural Residential or in-family it would have to be a minimum of 5 acres since it is within 400’ of a public road.

4.                   If a farm residence is to remain on residual land, it must be a minimum of 30 acres (703.11 – A-3) But again, this is not possible because the bonus has been granted and this would be a lot on the public road and within 400 feet of the road.

5.                   Need to get with KU and Windstream to discuss utilitiy easements.

 

Mrs. Conley explained that normally in-family plats are minor and are forwarded on to the Planning Commission Chairman; however, due to the legalities on this plat it is best to go to the full Planning Commission.

 

A motion was made by Mr. McClees, as seconded by Mr. Blandford, to forward the plat on to the Planning Commission with the deficiencies, being corrected as noted.   The motion carried with five (5) aye votes.

 

Zoning Map Amendment and Preliminary Development Plan – Woodford County Economic Development Authority – Midway Station – to rezone Tract A consisting of 3.367 acres from B-5 (Highway Interchange Service) to P-1 (Professional), Tract B consisting of 8.081 acres from I-1 (Light Industrial) to P-1 (Professional), Tract C consisting 0.854 acres from I-1 (Light Industrial) to B-5 (Highway Interchange Service), Tract D consisting of 31.544 acres from I-1 (Light Industrial) to R-3 (Medium Density Residential), Tract E consisting of 31.544 acres from I-1 (Light Industrial) to R-1C (Single Family Residential), Tract F consisting of 71.341 acres from I-1 (Light Industrial) to R-1C (Single Family Residential) Tract G consisting of 2.921 acres from (Light Industrial) to B-5 (Highway Interchange Service), Tract H consisting of 2.507 acres from A-1 (Agricultural) to B-5 (Highway Interchange Service), Tract I consisting of 0.009 acres from A-1 (Agricultural) to P-1 (Professional)

 

Mr. Dick Murphy and Mr. Tony Barrett attended the meeting in representation of this plat.

 

TRC Deficiencies were listed as follows:

 

  1. Show owners signature.
  2. Add names of adjoining property owners within the site in the existing I-1 zoned area.
  3. For the preliminary subdivision plat/construction plans a detailed drainage analysis will need to be performed to show that the change in land use of this development still meets the drainage requirement of the subdivision.
  4. Submit a proposed screening, landscape/buffering plan.
  5. Will need a Stream Construction Permit to alter the 100 year floodplain at construction plan stage.
  6. If street cross sections do not exactly match the New Urban Cross Sections, specific waivers will need to be requested.  (Either use all (purple book, or new urban or all current (yellow book)
  7. Perimeter area of each block can not exceed 1800 feet.  Please check and modify as needed (not averaging).
  8. Revise date on all three zone change signs (one on I-64, one on Georgetown Rd. and one at interior of site on McKinney Blvd.
  9. Question the required buffer around the perimeter of the site where Urban Service Boundary touches RSA per Comprehensive Plan and prior judicial decision of buffer around the perimeter of the site.
  10. Need to change any reference of retention basins to detention basins.
  11. Will need to get with KU and Windstream to discuss utilities.  The exisiting utilities were designed especially for the industrial site as it exists and was costly for both parties.  There will need to be many changes.  There is also a remote set out there too.

 

 

 

A motion was made by Mr. Blandford, as seconded by Mr. Southworth, to forward the plat and waiver request on to the Planning Commission with the deficiencies being corrected, as noted.  The motion carried with five (5) aye votes. 

 

Mrs. Conley stated that this concludes the items that were on the agenda; however, handed out to the members before the meeting is an item that was a late submission for an Amended Final Record Plat for Midway Station.  Mrs. Wilson’s comment was that she would not be inclined to accept this item for review, since that has been the Committee’s policy and the fact that there is plenty of time for this to be reviewed and approved before the zone change would even happen.  Mrs. Conley stated that it is up to the TRC members if they do or do not want to review this at this time.  Mrs. Conley stated that Mr. Tim Thompson is present to explain why this plat is here.

 

Mr. Thompson stated that he was asked to prepare this amended plat to be submitted through the process with the Midway Station zone change application, because it applies to that as well.  The EDA has been in negotiations with these four property owners and the other lots are still owned by the EDA.  He was asked to do an amended plat to remove some of the requirements that were on the previous plat and to change the easements at the back of these lots.  The EDA wanted this to go through with the zone change because some of the same issues are involved.  It was turned in late, but they would ask the TRC to accept and let it go through the process.  Mr. Thompson stated that Mr. Duckworth and Mr. Endicott are both present and are members of the EDA.  The plat is minor in nature, but it does affect the property owners involved in the zone change for the EDA.

 

Mrs. Conley questioned what the pleasure of the TRC Committee is?

 

A motion was made by Mr. McClees to forward the plat on to the Planning Commission with the deficiencies being corrected.

 

Mrs. Conley questioned if they want to review the plat and get comments back to her or do they want to take the time to review it now?

 

Mr. McClees stated that he does not see anything on the plan that is not in order.

 

Mr. Thompson stated that he reduced the back easement to 30’ and wondered if KU and Windstream have any concerns.  Mr. Blandford and Mr. Cobler agreed that they need the time to physically go look at the property.  Mr. Blandford stated that they will probably have to end up calling BUD and have them locate the utilities and stake out the easement.  Mr. Endicott stated that the primary purpose of the plat is not to change an easement, but to eliminate a buffer.  Mr. Thompson agreed, but there are easements involved. 

 

Mrs. Conley questioned if Mr. Blandford is comfortable with that?  Mr. Blandford stated that he is if they can prove where those utilities are located he will be. 

 

Mr. Smith stated that he was not in on this when this was originally plated and does not feel comfortable looking at this today.  He questioned why they would be eliminating that 2’ building line?  Mr. Thompson stated that it was a build to line based on the new urbanism and is not applicable.  Mr. Endicott stated that was part of the covenants and restrictions that the EDA have eliminated.  Mr. Smith stated that another building line would have to be shown.  Mr. Thompson agreed.

 

 

 

 

Mrs. Conley repeated the motion that was made by Mr. McClees and called for a second.  There was no second to the motion. 

 

Mrs. Conley questioned if they want the plat come back for review at TRC in May? Mr. Smith stated that he just does not feel like he knows enough about it to make a recommendation. 

 

Mr. McClees stated that he will withdraw his motion.

 

Mrs. Conley questioned if anyone wants to make a motion to put this item on the May TRC agenda?

 

A motion was made by Mr. Smith, as seconded by Mr. McClees, to forward this item to the May TRC agenda.  The motion carried with five (5) aye votes.

 

A motion was made by Mr. Southworth, as seconded by Mr. McClees to adjourn the meeting at 10:55 a.m.  The motion carried with five (5) aye votes.

 

 

 

                                                                                    ____________________________________

                                                                                    Patricia B.  Wilson, Chairwoman

                                                                                    PW:pc