ON
THURSDAY, DECEMBER 13, 2007, THE VERSAILLES-MIDWAY-WOODFORD COUNTY PLANNING
COMMISSION HELD THEIR SCHEDULED MEETING AT 6:30 P.M. IN THE 2ND
FLOOR COURTROOM OF THE WOODFORD COUNTY COURTHOUSE.
OATH OF OFFICE: Mr. Butler
administered the Oath of Office to new member Tim Parrott, with his acceptance.
MEMBERS PRESENT: Robert
Blankenship, Jim Boggs, Carl Ellis, Jim Hume, Ed Mclees, Tim Parrott, Chad
Wells, J.D. Wolf.
MINUTES: A motion was made by Mr. Mclees, as
seconded by Mr. Wolf, to approve the
Chairman
Ellis announced that the first item on the agenda, Woodamere Townhomes, is not
ready and will not be discussed.
In-Family
Conveyance and Lot line adjustment Harold and Barbara Marshall (parents) to
Jeff (son) and Robyn Marshall and to Kenneth (son) Marshall 8749, 8759, 8765,
8769 Troy Pike 4 lots A-1 district.
Mrs.
Wilson stated that they are proposing to create two in-family conveyance lots
for their sons and they are also doing some consolidations of some parcels to
the remaining farm and defining a previously deeded lot. Because there are four lots being looked at
she did not feel it should be reviewed administratively. The plat was reviewed by the TRC and all the
deficiencies have been addressed and the plat is in order.
Mr.
Hume questioned if the drive is existing and then the access easements are
being created? Mrs. Wilson stated that
they are private farm roads accessing the property. The only public road is Troy Pike and
everything internal is private driveways.
The in-family conveyance ordinance allows that as long as there is a 15
wide easement shown on the plat to get to the in-family lots. Mr. Hume questioned if they can develop these
lots? Mrs. Wilson stated that they have
to be for the family member that is noted on the plat. The family member has to own that piece of
property for five years. Mr. Hume
questioned if after five years they can sell it to anyone? Mrs. Wilson stated that is correct.
Mr.
Boggs stated that he is confused which two lots are being conveyed? Mr. Thompson pointed that out on the
plat. Lots 2 & 3 are being conveyed
to the two sons. Mr. Boggs questioned
what is happening to the other lots? Mr.
Thompson stated that
Mr.
Hume questioned if at any time the roads to the property have to be
developed? Mrs. Wilson stated that they
do not.
Mr.
Blankenship questioned why the snaking effect of the drive all the way to the
back? Mr. Thompson stated that he wanted
to take advantage of anything he could for Mr. Marshalls children or his
grandchildren. He set the initial lot
400 back so that he would be able to maximize the development rights. Mr. Thompson stated that he speculated that
perhaps his grandchildren may want a 30 acre parcel someday.
A motion was made by Mr. Wolf, as
seconded by Mr. Mclees, to approve the In-Family Conveyance and
Minor
Amended Plat
Mrs.
Wilson stated that this was a house that when almost completed, they realized
the floor elevation was one block too low. There was another situation like this before
and that one was very critical. Mr.
Smith had EA Partners run new calculations and he has reviewed those and is
completely satisfied and has written a letter to that effect. All the other deficiencies have been
addressed.
Mr.
Boggs felt that at some point they are going to have to do something regarding
these mistakes. He questioned if this is
a good one to stop?
Mr.
Hume questioned when this was discovered?
Mr. Matt Matthews stated that this is a modular home and they did not
discover this until after the home was set in place.
Mr.
Boggs stated that it seems like every developer who wants an adjustment gets
one. At some point they are going to
have to tell someone no.
Mr.
Blankenship stated that the way to do it is to make a motion and see if you get
the vote. That is the only way to do it,
unless they change the regulation.
Chairman
Ellis stated that Mr. Smith has signed off on this. Mrs. Wilson stated that is correct and
normally the engineers put in extra footage, just in case something like this
should happen. Mr. Kahley agreed that
they do that.
Mr.
Parrott questioned what the difference is in regards to where it is suppose to
be? Mr. Kahley stated that it is about a
foot which is one block.
Mrs.
Wilson stated that on the previous one they did, there was a note on the plat
so that the Planning Commission would not be held liable. There was also a separate land use
certificate that was filed referencing that same note. Mr. Blankenship questioned if they can do the
same on this one? Mrs. Wilson stated
that they can. Mr. Butler stated that
one was a garage and they knew that there could still be potential flooding.
A motion was made by Mr. Blankenship, as
seconded by Mr. Mclees, to approve the Minor Amended Plat Rose Ridge, Unit 2,
Lot 102 5084 Crabapple Rd. as follows:
1. This motion is being based upon a letter that was received by Buan
Smith, County Engineer, stating that he was satisfied with the
calculations. 2. There shall be a recorded Land Use Certificate
noting the amended plat and the change in elevation. The motion carried with seven (7) aye
votes. VOTING IN FAVOR: Robert Blankenship, Jim Boggs, Carl Ellis, Ed
Mclees, Tim Parrott,
Final
Plat Gleneagles, Unit 1B
Mrs.
Wilson stated that at the time the staff report was prepared there were three
items still deficient, but those have been taken care of at this time. There is a letter from Mr. Smith stating that
he has inspected the property and he recommends a bond amount of $147,522.00
for final surface course, sidewalks, street trees, clean up and contingencies.
Mr.
Hume questioned if they can break it up into two bonds? Mrs. Wilson stated that they have that
choice.
Mr.
Blankenship questioned what the status is of Gleneagles, Unit 1A? Mrs. Wilson stated that there are still a lot
of houses to be built before reaching the 80%.
Mr. Blankenship questioned if there will be a Unit 3? Mrs. Wilson stated that there will not
be. There are two small lots that will
be on next months agenda and that will be all of Gleneagles.
A motion was made by Mr. Hume, as
seconded by Mr. Blankenship, to approve the Final Plat Gleneagles, Unit 1B
Final
Plat Gleneagles, Unit 1C (open space greenway) R-1B District.
Mrs.
Wilson stated that this is the open space and detention area for the site. There is a letter from Mr. Smith recommending
approval of the plat with a bond amount of $16,090.00 for sidewalks, trees, and
contingencies.
Mr.
Blankenship questioned if they approve this, if they can set some sort of date
on it since it is not tied to selling houses.
Mr. Butler stated that they could set the two year period. Mr. Blankenship stated that is too long
because they should do it as soon as they can plant trees and pour
concrete. Mr. Hume stated that they
could give them a year. Mrs. Wilson stated
that June 1st would be sufficient.
Mr. Kahley stated that on the sidewalks they might want to wait until
the houses on either side are built so that the sidewalks dont get
destroyed. Mr. Blankenship stated that
they may have to use a little care.
A motion was made by Mr. Blankenship, as
seconded by Mr. Mclees, to approve the Final Plat Gleneagles, Unit 1C (open
space greenway) R-1B District, with a bond amount being set at $16,090.00 and
that all the work must be 100% complete by June 1, 2008 or the bond will be
called. The motion carried with eight
(8) aye votes. VOTING IN FAVOR: Robert Blankenship, Jim Boggs, Carl Ellis,
Jim Hume, Ed Mclees, Tim Parrott,
FINANCIAL REPORT AND BILLS
The
report was accepted administratively.
MONTHLY BUDGET REPORT
The
report was accepted administratively.
REPORT TO COMMISSION
The
report was accepted administratively.
SURETY STATUS REPORT
The
report was accepted administratively.
A motion was made by Mr. Hume, as
seconded by Mr. Wolf, to adjourn the meeting at
_______________________________________
Carl
Ellis, Chairman
CE:pc