ON THURSDAY, NOVEMBER 8, 2007, THE VERSAILLES-MIDWAY-WOODFORD COUNTY PLANNING AND ZONING COMMISSION WILL HOLD THEIR SCHEDULED MEETING IN THE 2ND FLOOR COURTROOM AT 6:30 P.M.

 

OATH OF OFFICE:  Chad Wells and Ed McClees

 

ROLL CALL:

 

MINUTES:  October 11, 2007

 

OLD BUSINESS:

 

1.                   Final Plat – Wooldridge Gardens, Phase II – Section 1B and Section 2A – McCowans Ferry Rd. – 61 lots – R-1C PUD District.

 

2.                   PUBLIC HEARING continued:  To review and possibly amend revisions to the Versailles-Midway-Woodford County Amended Subdivision Regulations adopted March 27, 2003 as follows:

Article I          Add new Section 180 – Penalties/Violations

Article II         Definition 255 - Revise definition of Performance Gu arantee to allow Certificates of Deposit (CD) or Irrevocable Letters of Credit (ILOC) from Woodford County banks.

Article III       Section 330 (C) – Construction - Revise last sentence to include sidewalks and street trees.

                        Section 340 (B)(2)- Require a reduced set of As-Builts.              

            Section 340 (C)(2)- Change bonding to performance guarantee and add sidewalks and      street trees.

                        Section 340 (C)(3) – Change bond to surety.

                        Section 350 Revise to include sidewalks and street trees.  Require a separate CD or ILOC                                   for street trees.

                        (A)(2)Revise to include sidewalks and street trees, a reduced set of plans, change bond to                         surety.

                        (B) Revise bond to surety, add sidewalks and street trees, change to 115%

                        (C) CD or ILOC allowed from a Woodford County bank with interest staying part of CD.

                        (D)(1) Add a two year cap and require subdivider to reappear before Commission for                               extension and an increase of 10% or as determined by engineer if extended.

                        (D)(2) Change to Final Improvements and bond to CD or ILOC.

                        (D)(3) Change Bond to CD or ILOC.

                        (D)(5) Add new line regarding no partial releases/reductions.

(E)Add provision if CD  or ILOC is called the governing holder shall get the accrued interest and use all for completion.

(F) Add provision to require subdivider to post a Defect Security for the repair or correction of material defects or failures for a 2 year maintenance period after acceptance by legislative bodies.  Security is 15% of actual construction costs and consists of a CD or ILOC from a Woodford County bank.

Article IV        Section 420 – Final Plat

(C)(5)Revise Engineer’s Certificate to be for designated final improvements instead of just blacktop, cleanup & contingencies.

                        (D)(3) Revise to include sidewalks and street trees.

                        (D)(6) Revise to allow a CD or ILOC.

Article VI        Section 620 - Streets

(D)(17) Create a new regulation about posting signs at the end of Stub Streets indicating that the road will be extended with future development.

(I) Sidewalks will be 6” thick under driveway crossings.  Add that they can also be bonded with certain provisions.

                        Section 680 – Streetscape Standards

                        (B) Add that a separate CD or ILOC can be posted for street trees.

(D) Add that the Planning Director can approve change in species of street trees without amending plat.

                        Section 690 - Miscellaneous 

(A)Add directives for maintenance and replacement of trees in platted Tree Protection Areas.

 

3.                   To review and possibly amend revisions to the Versailles-Midway-Woodford County New Urban Subdivision and Site Plan Regulations adopted March 27, 2003 as follows:

 

PART 1 General Provisions -1.1.14 Penalties/Violations - Add new section on penalties and violations.

PART 2 Design Standards for All Roadway Types - 1.2.09 V – Stub Street Signage

Create a new regulation about posting signs at the end of Stub Streets indicating that the road will be extended with future development.

1.2.25 (F) As-Built Construction Plans – Require a reduced set of As-Built plans

PART 3 Streetscape and Canopy Shade Tree Standards - 1.3.03 (B) (5a) Sidewalks

Sidewalks will be 6” thick under driveway crossings.

1.3.03.(B) (5b) – A Certificate of Deposit (CD) or Irrevocable Letter of Credit (ILOC) from a Woodford County bank can be posted for incomplete sidewalks with certain provisions.

PART 7 Installation of Improvements - 1.7.06 (B) Security Required

Add that performance guarantees are required in the form of a CD or ILOC from a Woodford County bank.

1.7.07 (C) Release from Requirement to Guarantee Proper Functioning

Correct that applicable Engineer recommends to the Planning Commission release of CD or ILOC. No reduction or partial releases allowed.

1.7.05 (C) (6) Notice of Surety Requirement with the following language – Change Bond to CD or ILOC.

1.7.06 (A) Installation of Improvements –Add procedure for posting the performance guarantee specifying only for final surface course, sidewalks, street trees and clean up.

1.7.07 (A) Release from Requirement to Guarantee Proper Functioning

Revise procedure to release CD or ILOC.

1.7.07 (B) Specify that the applicable Engineer must do inspections and remove going to Technical Review.

1.7.07 (C) Specify how to release CD or ILOC with no partial reductions

1.7.07 (D) Delete all and add procedure for establishing sureties in form of a CD or ILOC upon submission of As-builts.

1.7.08 (C) Revise bonds to CD or ILOC.

PART 8 Installation and Maintenance of Improvements

1.8.05 Performance Guarantee is Required –  Specify performance guarantee to be a CD or ILOC from a Woodford County bank.

1.8.06 Acceptable Guarantees – Delete all types of performance guarantees except for CD or ILOC and that it is only for surface of blacktop, sidewalks and clean up with a separate CD or ILOC for street trees.

1.8.06 (A) Change from 110% to 115%.

1.8.07 Effective Period of Guarantee – State that interest accrued will remain with CD.

1.8.08 Extensions and Substitutions

Specify when 80% of lots have Certificates of Occupancy or 2 years have passed, whichever comes first that final improvements must occur. If not an extension may be granted by Commission but CD or ILOC amount will increase by a minimum of 10% or as determined by applicable Engineer.

1.9.09 Default – Specify if improvements are completed as specified the CD or ILOC can be cashed by governing body and improvements can be completed with those funds, including any earned interest.

1.8.13 (E) As-Built Drawings – Specify what form As-Builts will be submitted in.

1.8.15 Posting of Defect Security – Specify that a CD or ILOC from a Woodford County  bank will be posted with the appropriate legislative body.

1.8.18 Reduction or Release of Guarantee – Remove procedure for reduction of guarantee and add process for release.

1.8.20 Building Permits Prohibited – Delete this section.

During construction the developer/builder may, by filing of a performance guarantee for all the remaining improvements not yet accepted by the applicable City or County Engineer in accordance with these regulations, have a prior conditional Record Plat recorded.

PART 10 Definitions -

1.10.04 – Defect Security -Specify that the Defect Security is a CD or ILOC from a Woodford County bank as approved by the Commission and it is payable to appropriate legislative body and held by said legislative body.

1.10.04 – Performance Guarantee – Add that security must be in the form of a CD or ILOC approved by Commission.

 

NEW BUSINESS:

 

1.                   Final Development Plan – Dairy Queen – US 60 – 1.330 acres – B-5 District.

 

2.                   3rd Amended Development Plan – K- Mart – 501 Marsailles – B-3 District.

 

BILLS AND COMMUNICATIONS:

 

1.                   Financial Report & Bills –  October 2007

2.                   Monthly Budget Report –  October 2007

3.                   Report to Commission – October 2007

4.                   Bond Status Report – October 2007

5.                   Communications: